Attendance Records Guide (Admin)

This article explains how administrators can view, enter, and approve provider attendance records. It includes steps for accessing a provider’s weekly attendance, making manual entries, submitting records, and generating CSV reports.

1.Accessing Attendance Records

From the Admin Dashboard, click Attendance Record. You’ll land on the Manage tab by default.

At the top, you’ll see three options:

Manage
This Week’s Report
Date Range Report

Each tab serves a different purpose in managing and reviewing attendance. To select a specific provider, click View beside any provider (e.g., Wilma Flinstone) to open their attendance record.

2. Manual Attendance Entry

Scroll down to the Current Manual Entries section - Click Edit at the bottom.

Fill in the required fields:

Child
Rate Code
Description
Date
Arrival and Departure time
Add notes if needed (providers will see them)
Click Add Entry to save.
When finished, click "Send Attendance Entry" to submit the full record.

3. This Week’s Report Tab – Weekly Summary View

Click on the This Week’s Report tab to view a consolidated attendance report for all providers for the selected week.

You’ll see the following:

Weekly Reports

Select a Week

Weekly Report Type

This report includes:

Date – of the attendance entry
Entry – indicates hours recorded
Approved Hours – hours that have been approved
Code – rate code used
Provider Rate – payment amount per entry
At the bottom, totals are calculated.

Use the search bar to filter specific entries or providers.

4. Generating CSV Reports

To export attendance data:

Click the Date Range Report tab at the top.
Select the start and end dates for your report.
From the Report Type dropdown, choose one of the following:

General – A basic summary of attendance records

Payroll – Use for provider pay calculations

Parent Billing – Use for invoicing parents

Subsidy – Use for reimbursement or funding documentation

Click Download CSV Report.

*Only submitted and finished entries will appear in the downloaded report. Make sure all attendance has been sent and finalized.

5. Care Logs

This area shows submitted records, including the child’s name, date, arrival/departure time, hours, and any attached notes. Click the sticky note icon to view notes.

6. Finishing Attendance

Once all attendance for the week is entered:

Click Finish to lock the provider’s record.
Finished records cannot be edited and are ready for approval and reporting.

Still need help?Reach out through the Customer Support section on your dashboard.

Manual vs Automatic Entry (Provider Side)

As a provider, you have two options to enter attendance and care data: Automatic Entry and Manual Entry. Below is a step-by-step guide for both, starting from your first login.

As a provider, you can enter attendance in two ways:

Automatic Entry – for today only
Manual Entry – for the full week

Here’s how to do both, step by step.

Step 1: Log In

Go to the login page
Enter your username and password
Click Login to enter your dashboard

Option 1: Automatic Entry

Use this if you're entering care for today’s date only.
On the dashboard, click Care Logs
You will see today’s date at the top (e.g., Daily Care Log: June 24, 2025)
For each child (e.g. Pebbles Flintstone, Bambam Rubble, etc.)
Click In when the child arrives
Click Out or Away when they leave

Submit when finished. The system will automatically calculate hours and estimated rates

Option 2: Manual Entry (For the Week)

Use this if you're entering attendance for any day in the week, including past days.

Login, then navigate to the dashboard, click Attendance Records
At the top, select the week (example:Attendance Record for Week of Monday, June 23, 2025)
Then: Select the Child from the dropdown
Click View on the right side of that child’s row

A form will open. Fill in:
Description of care
Arrived time
Departed time
Add Notes (optional)

After saving, scroll down to review entries in the tables below:

Check hours, rate info, and notes. Submit once everything is correct

⚠️ Manual records cannot be edited after submission

Still Need Help?

Viewing and Managing Children

The Children section in your dashboard allows you to view, search, sort, and manage all registered children in your program.

How to Access the Children List

Log in to your Dashboard.
Click on “Children” in the side or top menu.
You will be taken to the main list view showing all children currently in the system.

What You’ll See

The table includes the following columns:

Last Name
First Name
Subsidized (Yes/No)
Status (e.g., Active)
Actions (e.g., Edit, Delete)

How to Search for a Child

Use the Search bar at the top right of the table:

Type in any part of a child's first or last name.
The list will automatically filter results as you type.
This is especially useful when managing a large number of records.

Sorting the Table

Each column header can be clicked to sort the list:

Click once to sort in ascending order (A–Z or No–Yes).
Click again to sort in descending order (Z–A or Yes–No).

You can sort by:

Last Name
First Name
Subsidized
Status

Tip: Use sorting and searching together to quickly find and manage specific child records.

Viewing More or Fewer Records

Use the “Show [X] entries” dropdown at the top-left to change how many children are displayed per page (e.g., 10, 25, 50, 100).

Still Need Help? Contact us directly in the Customer Support section on your dashboard.

Articles in this category

Attendance Records Guide (Admin) Manual vs Automatic Entry (Provider Side) Viewing and Managing Children

Child & Attendance Management